AI in The Boardroom: How AI is Transforming Board Meetings & Governance

The meteoric rise of AI, with tools like ChatGPT, Bard, and DALL-E, is reshaping industries at an unprecedented pace. Board management software is no exception. AI is revolutionising how boards conduct meetings, leverage data, and gain insights, offering immense opportunities. Discover how AI can supercharge board meetings, driving productivity and efficiency to new heights.

AI in board portal tools


Long gone are the days of a human transcriber, writing furiously in short-hand to take minutes in a meeting. Today, AI options are highly sophisticated, able to decipher regional accents and dialects and understand conversational context in order to accurately predict the correct spoken words. 

Summarising Meetings

As well as simply transcribing text, AI can take this a step further by pulling summarises from the text, which it does using natural language processing (NLP) techniques. The model looks for key themes in the text  

Extracting Actions

Beyond transcribing and summarising meetings, AI in board portals can extract actionable items from discussions, ensuring no important tasks are overlooked. This technology helps identify and assign specific actions to board members, streamlining follow-up and enhancing accountability. By automatically capturing these steps, AI enables boards to move forward more efficiently after each meeting.

‘Talk to Your Data’

​"Talk to Your Data" is an intelligent system that learns from your past board meeting documents and data, enabling you to extract valuable insights seamlessly. By integrating an extensive external knowledge base, it provides precise and relevant information when queried. This ensures informed decision-making and efficient data retrieval, making your board meetings more effective and insightful.

Intelligent Search

AI-powered intelligent search can quickly sift through vast amounts of data to find relevant documents, past meeting minutes, policies, or reports. By understanding context and recognising natural language queries, it makes the search process efficient and user-friendly, saving valuable time for board members.

Agenda Preparation  

AI can assist in creating meeting agendas by analysing previous meetings, ongoing projects, and current priorities. It can suggest relevant topics, allocate time slots based on the importance and complexity of issues, and ensure that all necessary documents and reports are attached. This reduces manual effort and ensures comprehensive coverage of critical matters.

Action Item Tracking 

AI can help track action items assigned during board meetings. By automatically recording tasks, setting deadlines, and sending reminders, it ensures that nothing falls through the cracks. It can also generate progress reports and highlight overdue items, aiding in better accountability and follow-up.

Security & Compliance Monitoring

AI can enhance security by monitoring for unusual activities, flagging potential breaches, and ensuring that sensitive information is protected. It can also help with compliance by keeping track of regulatory changes, ensuring that all documentation meets legal requirements, and providing audit trails. This helps boards stay compliant and reduces the risk of legal issues.

Collaboration Tools

AI-driven collaboration tools can facilitate seamless communication among board members. Features like real-time document editing, intelligent scheduling, and automated meeting summaries improve coordination. AI can also analyse communication patterns to suggest optimal times for meetings and highlight key discussion points, fostering more effective collaboration.

board meetings technology and ai

Why use AI in the Boardroom?

💰 Saves Money

AI can save boards money by automating routine tasks, reducing the need for manual data entry and having to employ minute takers. Additionally, AI-driven board portals streamline document management, improve communication efficiency, and mitigate risks, leading to significant cost savings and better resource allocation.

⏱️ Saves Time

AI saves boards time by automating repetitive tasks, enabling instant access to information, and streamlining workflows. It enhances document management, facilitates quick data analysis, and improves communication, allowing board members to focus on strategic decisions. 

❌ Eliminates Human Errors

AI reduces human errors by automating data entry and analysis, ensuring accuracy and consistency. It flags anomalies, provides real-time validation, and eliminates manual processing mistakes. 

🧠 Enhanced Memory

AI enhances memory by securely storing and organising vast amounts of data, making it easily accessible for future reference. It allows quick retrieval of past documents, meeting minutes, and decisions, ensuring continuity and informed decision-making. AI-driven search capabilities help board members recall information effortlessly, improving organisational memory and historical accuracy.

✅ More Robust Compliance 

AI enhances compliance by automating monitoring and reporting, ensuring adherence to regulations. It continuously scans for compliance issues, flags potential risks, and provides real-time updates on regulatory changes. AI-driven board portals maintain accurate records, streamline audit processes, and enforce policy adherence, leading to more robust and reliable compliance management.

✍️ Ella Patenall

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